Continental village council met in regular session in the fire station meeting room on December 8, 2020 at 7pm. Mayor Matt Miller presiding. Members present were Armey, Bartley, Knipp, Varner & Sullivan. Police Chief Arnie Hardy, Administrator Prowant, Solicitor Welch & Fiscal Officer were also present. Streicher was absent. The meeting opened with the Pledge of Alliance.
Council approve previous minutes, bills and receipt listing. Council approved the management reports by signature.
Building Permit that was tabled at the last meeting for clarifications on setbacks confirmed. The building will meet all the zoning requirements. Approved.
Council heard that the village hall was inspected because of a gas smell on Monday. There was not a leak in the Village Hall, however it was discovered that the EMS building’s furnace had a cracked heat exchanger. A new furnace is on order and will be installed as soon as possible.
Water Tower colors were selected. The tower will be slate gray and the lettering will be sky blue.
The Village’s Coronavirus Committee has met and is recommending the following items to spend the last installment of CARES Act money. The proposed items: Digital sign for in front of the Village Hall to be able to give out mass up-to-date information; two laptops for the Police vehicles to have the capability to issue the newly required E-tickets to avoid contact at the Courthouse; three more body cameras to limit contact between officers, each will have their own; the balance of the PPE for the fire department and the balance will go toward the new furnace in the EMS building to help with air distribution. Council reviewed the recommendations and approved the purchases.
A motion to suspend the rules requiring three readings and a motion to approve amending the appropriation ordinance to increase the All Other line of the Coronavirus Relief Fund to expend the CARES Act money was approved.
Council heard that that CDBG formula money was discontinued and now all the CDBG money will funnel into other types of CDBG programs. The plan was to apply for the Formula money to do a complete reconstruction with storm sewers on Lakeland Drive. So now, the Mayor asked for permission to apply for Critical Infrastructure Grant for the project. This requires an income survey to be competed. The window to apply just opened to apply for the Grant and will close at the end of January. Council approved.
Police Chief Hardy provided council a print out for a new vehicle to replace the Impala. The quote is for a 2021 Explorer Police Interceptor, which includes the Covid-19 Cabin heater and all the police lights and equipment for a total of $49,650. Council tabled until the next meeting.
The EPA has responded to the Water System Optimization Plan that was submitted with a list of maintenance items that need to be completed in the next year. These include: re-bed the greensand filters; locate and assess the condition of the waterline that runs under the railroad tracks; assess the condition of the valves and replace old infrastructure and inspect the clear wells.
Darby asked council if they want to make the OPWC payment that was deferred in July due to Covid. Originally, council wanted to pay-off the Sanitary Sewer Upgrade loan in July. Council moved to proceed with paying the loan payment as appropriated.
Council reviewed the Temporary Appropriations for 2021. Local Government Services recommends the Village put the whole amount of the Water Tower Project expenses in the Temporary Appropriations and then report the grant and loan information on the Year End Certificate that is sent to the Putnam County Auditor. Council approved the Temporary Appropriations.
Council approved a motion to suspend the rules requiring three readings and approved the Resolution 08-2020 Accepting the Amount and Rates as determined by the Budget Commission for the renewed current expenses levy.
Current wage information passed out to council and after reviewing, council moved to table until the next meeting so more information could be gathered.
Solicitor Welch notified council that he is exercising the second year option on his contract and will continue as village solicitor.
Mayor Miller thanked all the organizations, departments and individuals who made the Santa Parade and drive-thru gift pick-up such a success.
The meeting adjourned. Next Council meeting will be December 22, 2020.
Susan Darby, Fiscal Officer Village of Continental