Continental Village Council met in regular session in the Council Meeting Room on May 25, 2021 with Mayor Miller presiding. Members present were Armey, Bartley, Varner, Knipp, Streicher and Sullivan. Solicitor Welch, Fiscal Officer Darby and Administrator Prowant were also present. Visitors: None. The meeting opened with the pledge of allegiance.
Varner made a motion and Streicher seconded to approve the minutes of previous meeting. Six yeas, motion carried. Varner made a motion and Knipp seconded to approve bills as presented. Six yeas, motion carried. Receipt listing reviewed and Streicher made a motion to approve and Varner seconded the motion. Six yeas, motion carried. Then & Now Purchase Orders over $3000: Poggemeyer Design Group for engineering for the Lakeland Improvement Project (Critical Infrastructure Grant) for $6,472.99. Streicher moved to approve and Armey seconded the motion. Six yeas, motion carried.
Discussion held on the status of the 2015 Chevrolet Silverado long bed that was removed from the truck when the Village received the BWC Safety Intervention Grant. Bartley moved to post sealed bid notices in the Village’s five posting spots and list it on the Facebook page since the Village no longer has a newspaper that is widely read in the Village. Bartley moved to post for Sealed Bids and Sullivan seconded the motion. Six yeas, motion carried.
CDBG Project: The Village has received notification the Putnam County Commissioner’s have selected our Waterline Replacement project. The southwest corner of the Village will receive new fire hydrants and their waterlines will be replaced and looped to avoid water sitting in the lines for long periods of time. Armey made a motion to allow the Mayor to sign the contract with Poggemeyer for the engineering for this project and Bartley seconded it. Six yeas, motion carried.
Water Tower Update: The third crew has arrived to complete the painting of the new water tower. It will take three weeks to complete and during that time Council needs to decide where they would like the two “Continental” words put on the tower. These must be opposite of each other. Miller encouraged them to drive into town and decide which sides will be viewed the easiest.
Resolution 5-2021: Third reading of the Hazard Mitigation Plan Resolution held. Armey moved to pass the Resolution and Bartley seconded the motion. Roll call vote: Knipp – Yea, Varner – Yea, Bartley – Yea, Armey – Yea, Sullivan – Yea and Streicher – Yea. Six yeas, motion carried.
305 N. Main Update: One of the bidders has removed all of the items they bid on and the other (who lives out of town) has a little bit longer to complete their removal. Upon completion, the contractor will be contacted to tear the house down.
209 N. Main Street: The Review Board had granted the owners extra time to clean out and tear down the building with the collapsed roof due to health concerns. Half of the building is cleaned out and they have approximately 30 days to complete the demolition.
Levy Renewals: Second Readings
Resolution 2021-06 Requesting Certification for a 1.5 mill renewal for Current Expenses. Bartley made a motion to accept the first reading and Streicher seconded the motion. Six yea motion carried.
Resolution 2021-07 Requesting Certification for a 2.0 mill renewal for Police Protection. Bartley made a motion to accept the first reading and Knipp seconded the motion. Six yeas, motion carried.
Resolution 2021-08 Requesting Certification for a 2.0 mill renewal for Street Construction. Bartley made a motion to accept the first reading and Armey seconded the motion. Six yeas, motion carried.
Street Light Replacement: Mayor Miller reported that he had received a phone call from a representative of AEP to inform the Village that AEP will soon be offering a program to upgrade street lights. Since Council had already approved this and we are “shovel-ready” Continental will be placed at the top of the list. Miller stated there may be a surcharge that the Village will pay but the savings on electricity should offset this.
Ohio EPA Asset Management Screening: The Mayor, Administrator, Fiscal Officer and Water Operator of Record attended an online teams meeting this morning. The EPA wanted to review the village’s policies and procedures to ensure the long-term viability of our water system.
Building Permits: Seven building permits were presented.
W. Rice St. for a fence. Streicher moved to accept and Bartley seconded. Six yeas, motion carried
E. Rice St. for concrete patio & walkway. Bartley moved to accept, Sullivan seconded. Six yeas, motion carried.
W. Forrest St. for a new fence. Bartley moved to accept, Armey seconded. Six yeas, motion carried
W. Park for new windows. Armey moved to accept, Streicher seconded. Six yeas, motion carried.
S. Sixth St. for gutters, porch upgrade & fence. Bartley seconded, Knipp seconded. Six yeas, motion carried.
S. Main St. for a new drive-up window at the Pharmacy approved by Bartley, second by Armey. Six yeas, motion carried.
Mayor Miller turned the meeting over to Council President Streicher. Chevy Lane for a new concrete driveway. Bartley moved to accept and Sullivan seconded. Five yeas, motion carried.
Council President Streicher turned the meeting back over to Mayor Miller.
Homier Addition: Council heard that the Homier Addition is restructuring the lots as more have been sold.
RITA Update: Darby received notice from RITA (Regional Income Tax Agency) that it is time for the 2021-2022 Non-Filing Delinquency Program. The delinquency program consists of two parts, a letter campaign to non-filing taxpayers followed by the issuance of administrative subpoenas to those who do not respond to the letters. Bartley made a motion to participate in the program and Streicher seconded the motion. Six yeas, motion carried.
Council heard the door will be replaced on the aerator soon and should have a quote for some additional repairs to the water plant by next meeting.
Council heard the Village has received an appeal of board of review decision to condemn the commercial property located at 203 N. Main Street (aka 207 N. Main St.) from their attorney, Mr. Corey Speweik, Esq.
At 7:48 Bartley made a motion to go into Executive Session to discuss pending litigation, Streicher seconded the motion. Roll call vote: Knipp – Yea, Varner – Yea, Bartley – Yea, Armey – Yea, Sullivan – Yea and Streicher – Yea. Six yeas, motion carried.
At 8:06 Varner made a motion to come out of Executive Session. Bartley seconded the motion. Six yeas, motion carried.
Let the record show no action was taken during the Executive Session.
Council opened the appeal hearing, within the proscribed time limits, on the Board of Review decision, as requested by the owner through their counsel. Once the appeal hearing began, the Village Solicitor presented a request to continue the hearing, which he had received from, their attorney. At that time, Council agreed to continue the matter. Council will reopen the hearing at its next scheduled meeting (Tuesday, June 8, 2021). At that time, the appeal hearing will be assigned a date for the full and final hearing.
Mayor made an appeal to the public to donate blood as the Red Cross is experiencing shortages.
The next meeting will be Tuesday, June 8, 2021 at 7 p.m. in Council Chambers.